Marketing and Business Development Specialist – Projects – 12 Months Fixed Term Contract Fixed Term NEW

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Job Title

Marketing and Business Development Specialist – Projects – 12 Months Fixed Term Contract

Office Location

London or Birmingham

Department

Marketing and Business Development

We have a well-established global Marketing and Business Development (M&BD) team which supports the firm on a wide range of business development, client relationship management and reputational activities.

Working Hours

35 hours per week, 9:30am to 5:30pm but additional hours may be required.  We are happy to consider agile and flexible working patterns.  Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further.

Role Overview

We are looking for a capable and enthusiastic self-starter to join the Office of the Chief Marketing Officer (CMO). The successful candidate brings solid project administration skills and plays a key part in ensuring that all project-related activities across different M&BD functions are aligned during the integration periods. The M&BD Specialist – Projects will provide hands on project delivery support, coordination of milestone deliverables, and day-to-day administration required to keep workstreams on track.

Key Responsibilities

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services. All members of the firm participate in our Responsible
Business program.

The M&BD Specialist – Projects partners with and supports the Head of M&BD Business Management throughout all phases of the project life cycle in the management of project goals, scope, timeline and quality from inception to completion.

Project Coordination and Delivery

• Support and help drive the planning and execution of project plans, timelines, and deliverables.

• Maintain and regularly update integration trackers and project documentation.

• Monitor progress, proactively identify and escalate risks or delays, and coordinate follow‑ups with responsible stakeholders.

• Coordinate and guide involvement of key M&BD colleagues across different functions.

• Actively identify, recommend, and support implementation of suggestions for process improvements to workflows, systems, and communications.

Stakeholder Communication

• Schedule and coordinate project team meetings, effectively liaising with cross functional teams to ensure alignment and momentum.

• Serve as a central point of contact for administrative and coordination related queries from M&BD and other project stakeholders, providing clear guidance and exercising sound judgment in responding to day-to-day matters.

• Draft and take ownership of preparation of meeting materials and project status updates.

• Coordinate the creation, continuous improvement and dissemination of useful project tools such as standard templates and FAQs.

Documentation and Reporting

• Maintain organised project files, templates, and records, ensuring documents are up to date and accessible.

• Support and contribute insight to the preparation of project status reports and dashboards, including drafting PowerPoint presentations.

• Prepare and interpret project data analysis as needed.

• Track and document actions, outcomes, and lessons learned embedding learnings into future project approaches.

Operational and Administrative Support

• Coordinate logistics, scheduling, and activity across global time zones.

• Schedule and prepare project meetings, capturing clear actions, decisions and follow-ups.

• Prepare materials for project meetings, including agendas, status summaries, and action logs.

• Manage project inboxes, shared folders, and Teams channels ensuring effective information flow and compliance with firm standards.

• Demonstrate an understanding of how assignments contribute to the wider success of the function and firm.

• Provide general administrative and operational support.

Skills & Experience

General Attributes

• Relevant experience – ideally in a law firm or professional services environment with exposure to complex, multi-stakeholder projects.

• Strong knowledge of cross‑functional operations across jurisdictions.

• Working knowledge and application of project management methodologies (formal certification not required).

• Strong organisational and project coordination skills, with the ability to manage multiple priorities with minimal supervision.

• Excellent interpersonal and communication skills; confident working with senior stakeholders, and exercising good judgement.

• High attention to detail, with strong documentation and tracking abilities, and able to ensure quality and consistency under time pressure.

• Strong written and verbal communication skills, able to adapt style and tone for different audiences.

• Proactive approach with a practical and problem-solving mindset.

• Competence in MS Office (Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, etc.) including preparing material for senior audiences.

General Attributes

• Collaborative team player with strong relationship‑building skills.

• Self-starter who is resourceful, resilient, and analytical, able to work independently and adapt to changing priorities or deadlines.

• Discreet, reliable, and comfortable handling sensitive information with appropriate judgement.

• Able to operate calmly and effectively in fast‑moving, complex environments.

• Demonstrates initiative and a commitment to consistently high‑quality outputs.

• Ability to exercise good judgement and seek guidance where needed.

• Strong work ethic with an inherent sense of quality and timeliness and accountability for work output.

• Demonstrates consistent excellent service delivery to internal clients.

Equal Opportunities Employment & Agile Working Statement

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.