eBilling Assistant

A&O Shearman is a new global industry-leading law firm, with 48 offices in 28 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work,  helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you’re helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to  an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

The Team
The Belfast Finance department provides services to the A&O Shearman offices covering management and financial accounting & reporting, revenue control (includes eBilling), credit control, accounts payable and tax. The e-Billing Team provide a global service across our network of offices.

As an eBilling Assistant, you will be responsible for the timely and accurate processing of all eBilling transactions through the 3E finance system, and third-party eBilling systems, helping to support all offices in our network. There is a strong client service ethic, and we work to Service Level Agreements, targets and deadlines to deliver in line with client expectations.

What you will do 
•    Review & submission of eBills into various eBilling portals;
•    Tracking of invoice lifecycle across our finance system;
•    Appropriate electronic filing of all documentation;
•    Presentation of eBilling data to assigned offices;
•    All related administrative duties as instructed by Team Lead in order to successfully submit our eBills.
•    Resolving data issues which prevent successful submissions;
•    Deal with telephone and mailbox enquiries and queries;
•    Provide general support and advice within the eBilling department
•    Involvement in ad hoc projects.

Who we are looking for  
•    Strong attention to detail with the ability to review large amounts of data and files. 
•    Confident IT user – able to navigate and work across multiple systems with ease.
•    Ability to multitask and manage multiple priorities to meet targets and tight deadlines.
•    Commitment to providing professional, responsive and effective relationships.
•    Team player who collaborates with others and works effectively in a team.
•    Shares knowledge and skills, and provides and accepts feedback
•    Excellent communicator, with the ability to engage confidently with others. 
•    Committed to the maintenance of established processes and systems.
•    Experience of working with eBilling systems and knowledge of the eBilling processes is desirable but not essential.
 

A&O Shearman recognises the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.